Permanent withdrawals and Leaves of absence
If it becomes necessary for a student to withdraw or take leave from the School, a Leave of Absence / Permanent Withdrawal Form must be submitted to the Administration. By following this official procedure, the student is entitled to receive an official consolidated transcript of all the semesters attended at Indus Valley School, security deposit refund.
However, no grades for the running semester in which the withdrawal takes place will be recorded in the official transcript. A student who leaves the School for any medical reason should provide a letter from a physician stating when he/she is likely to return to School.
If a student is absent from School for more than four weeks without filing an application or Leave of Absence Form, his/her enrolment will automatically be cancelled.
No official transcripts, security deposit will be issued to a student who withdraws from the School unofficially.
A student who officially withdraws from Indus Valley School while on probation may be readmitted, but will remain on probation.
Transfer Students
A student who wishes to obtain information about transfer from another college to the School may make an appointment with the Head of the relevant department. The student should submit a transcript of all courses completed or in progress.
A transfer student is not expected to repeat courses at Indus Valley School which clearly duplicate courses taken at another college. For credits to be considered, however, official transcripts of all courses must be made available for evaluation by the Head of Department. Appropriate credit and student’s placement level within the School curriculum will be determined on the basis of a transcript review and portfolio evaluation.
Grade Point Average
The Grade Point Average (GPA) is calculated by multiplying the points obtained in each course by the number of hours of credit of the respective course.
The Grade Point Average (GPA) of a student is determined by dividing the total number of grade points earned by the total number of credit hours.
Foundation Year students and students of all other semesters, whose cumulative GPA is below 2.30 and 2.50 respectively at the end of fall semester will not be entitled to receive any Qarz-e-Hasana through the School thereafter, until their CGPA increases to 2.30 / 2.50 or above.
Academic Dishonesty and Breach of Discipline
Cases of academic dishonesty and breach of discipline shall be referred to the Discipline and Academic Honour Board (DAHB) consisting of:
i. Executive Director
ii. Registrar
iii. Concerned Head / Co-ordinator of the Faculty / Department.
iv. Head/Co-ordinator of another Faculty/Department nominated by the Executive Director
v. Concerned teacher if other than in item iii above.
a. Plagiarism, Cheating, and Academic Dishonesty
The fundamental purpose of any educational institution is to encourage original and individual thinking. Thus all academic work submitted by a student should be his or her own work.
If a student is found guilty of plagiarism, cheating or academic dishonesty the DAHB can impose any one or more of the following penalties, in addition to reporting the matter to the parents/guardian of the student:
i. Award a zero grade to the assignment / course.
ii. Suspend the student from School for a specified period
iii. Make the student repeat the semester
iv. Expel the student from School.
b. Breach of Discipline
Breach of discipline would include “improper behaviour with the faculty or anyone else, smoking in non-smoking areas, causing willful damage to any students’ work or to School property or throwing any objects or water on any student(s).” In such cases the DAHB may impose anyone of the following penalties in addition to reporting the matter to the parents / guardian of the students:
i. 1st offence 3 days suspension from School
ii. 2nd offence 30 days suspension from School
iii. 3rd offence expulsion from the School.
Student’s Work
Students’ work is the property of the School and the School reserves the right to photograph, publish, display or retain work done by students.
The School does not take responsibility for any students’ work left at School for more than one week after commencement of the semester break.
All students are required to purchase their own equipment and materials necessary for course work.
General rules of Conduct
On joining IVS, students must obtain their Identity Card and user ID number from the administration. Students are required to display their I.D. Cards at all times when in the School premises. Students not displaying I.D. cards will not be allowed entry into School premises. Any student found guilty of misconduct or misbehaviour or found disturbing the atmosphere and smooth running of the School shall be liable to disciplinary action.
The School does not take responsibility for the safe custody of the personal property of students, however, students are provided with lockers at the campus. These must be cleared out at the end of each semester.
Students shall pay for any damage or loss that they may cause to the School property.
No posters, banners, flags, handbills or pamphlets shall be displayed or distributed without written permission of the Administration.
The presence of any one other than students and Faculty of the IVS on IVS campus without permission of the Administration may be considered as trespassing and be liable for prosecution under the full extent of the law. Students are not permitted to entertain visitors on the School premises.
Students are expected to be prompt when attending lectures and studies. Since attendance is taken at the beginning of the class, late students are marked absent. Chronic late-comers are liable to face disciplinary action.
The possession and use of drugs, alcohol or weapons is strictly prohibited. Students found in possession of the above are liable to immediate expulsion.
Smoking in the School building is strictly prohibited except in designated smoking areas.
tudents are expected to conform to all the rules and those who fail to do so are subject to disciplinary action or in extreme cases, to expulsion.
Graduation Check
At the end of the sixth semester (eighth semester for Architecture) students should check with their Head/ Coordinator and ensure that all course requirements have been met. Students are also required to obtain initial approval of their dissertation topic from the Heads / Co-ordinators at this time. All students must fulfil all the requirements outlined in the Dissertation Manual for completion of their Research project in the final semester. They must attend their meetings with their dissertation coordinator and follow the procedure to approach their thesis work.
All academic requirements must be met prior to participation in the Convocation ceremony. Furthermore, students must meet all financial obligations, (semester fees, library fines / dues or any other pending fee) in order to participate in the Convocation ceremony, and to receive their Degree as per the guidelines provided in the Convocation Manual.
Transcripts
A student's academic history is contained in a transcript, which is maintained by the Office of the Registrar.
Official transcripts are issued only upon the written request of the student, upon his/her graduation or official withdrawal from School, and can be directly sent to another educational institution or a potential employer.
Unofficial transcripts do not carry the Seal of the Registrar. The Grade Sheet issued after each semester is provisional and considered as such until the final transcript is issued.
A transcript is considered correct and final one calendar year after it is issued. If a student identifies an error, the office of the Registrar must be notified in writing within one calendar year.
Withholding Degree & Transcripts
No student's transcript, faculty recommendation, or other record at Indus Valley School will be released to the student, or to any other person, or institution, until all the student's outstanding obligations to the School have been paid. These obligations include library fines, tuition and other fees and charges. Transcripts may also be withheld for non-financial reasons such as incomplete admission status.
Student Counselling
The availability of personal and career counseling services in any educational set-up is an important requirement and need of our times so does IVS provides personal and career counseling services to its students. It aims to provide inroads to help all the agencies involved in any educational activity to produce psychologically healthy people who are able to reflect on their potentialities, set new aspirations, deepen their self-understanding and strive towards perfection. The goals are not only the self-improvement knowledge base and the intellectual skills, but also target practical skills and personal development of students.
Rights Reserved
The School reserves the right to make changes, alter, substitute, eliminate or add to the programmes, courses, rules and guidelines, requirements for degree, fees or any other information or statement contained in this prospectus at any time without notice.
